🎒 Essentials

• Valid Government ID (for train travel & check-ins)
• Backpack (40–50L) – comfortable, weather-resistant
• Daypack (10–15L) – for day treks

👕 Clothing

• 2–3 quick-dry t-shirts
• 2 trekking pants or comfortable track pants
• Light jacket or hoodie (nights may be cool)
• Raincoat / Poncho (especially during monsoon)
• Undergarments & socks (3–4 pairs, including woollen socks)
• Flip-flops/slippers (for homestay/campsite use)

👟 Footwear

• Sturdy trekking shoes with good grip
• An extra pair of socks

🛏️ Sleeping Essentials

• Lightweight sleeping bag or personal blanket (recommended)
• Inflatable neck pillow (optional)
• Bedsheet or travel liner (optional for extra hygiene)

🍴 Personal Items

• Reusable water bottle (1–2 litres) or hydration pack
• Energy bars, dry fruits, ORS, and trail snacks
• Personal cutlery (spoon, mug if needed)
• Waterproof Mobile Phone Pouch

🧼 Toiletries & Hygiene

• Toothbrush, toothpaste
• Soap or face wash
• Small towel / microfiber towel
• Hand sanitizer & wet wipes
• Toilet paper / tissues
• Menstrual hygiene products (if applicable)

💊 First Aid & Personal Medication

• Any personal prescribed medicines
• Mosquito repellent cream/spray

🔦 Gear & Miscellaneous

• Torch / Headlamp (with extra batteries)
• Power bank (Limited charging points in village areas)
• Sunglasses & cap
• Sunscreen lotion & lip balm
• Small polybags for wet clothes or trash

📵 Note:

• Limited or no mobile network at Andharban & Devkund; inform family in advance.
• Keep luggage minimal and manageable as you’ll be trekking with it at points.

🔹 General Policy:

• No refund shall be made for the initial booking amount under any circumstances.

🔹 Cancellations & Postponements by Organiser (MOW):

MOW reserves the right to cancel or reschedule an event in the following situations:

• If the minimum number of travellers (8) is not met.
• Due to uncontrollable external factors such as:
  • Natural calamities (heavy rains, earthquakes, landslides)
  • Strikes, bandhs, curfews
  • Virus outbreaks or government restrictions
  • Other unforeseen emergencies

In such cases, participants may choose to:

1. Transfer the booking to an alternative available event.
2. Opt for a full refund (deducting any applicable transportation cancellation charges).

Refunds will be processed via bank transfer within two business weeks.

🔹 Cancellations by the Traveller (You):

▪ Cancellation within 48 hours of event start time:

• No refund will be issued.
• Last-minute cancellations due to personal issues (health, work, etc.) will not be entertained.
• No ticket transfer or date rescheduling allowed.

▪ Cancellation 3 to 6 days before the event:

• Ticket can be transferred to a friend with prior notice.
• No refund, but your friend can participate in your place.

▪ Cancellation 7 or more days before the event:

• 50% refund of the trip amount (excluding payment gateway charges).
• Refunds will be processed via bank transfer within two business weeks.

❓ Need Assistance?

For questions regarding cancellations, refunds, or rescheduling:
📧 Email: meetovertheweekend@gmail.com

1. Participation & Eligibility

• Participants must be aged 18 or above. Minors (15–17) must be accompanied by a responsible adult.
• Basic physical fitness is required, as the itinerary includes moderate trekking.
• Participants are expected to follow the instructions of the trek leaders and organizers at all times.

2. Booking & Payments

• Full payment must be made at the time of booking to confirm participation.
• The initial booking amount is non-refundable under any circumstances.
• Payment gateway or transaction charges are non-refundable.

3. Travel & Accommodation

• Sleeper class train tickets (SL class) will be arranged as per availability; seat/berth preferences cannot be guaranteed.
• Local transportation will be provided in Non-AC vehicles (Tavera/Tempo/Mini Bus).
• Accommodation will be on a sharing basis:
  • Bhira village: Basic homestay (shared hall with mats and blankets)

4. Food & Beverages

• Only the meals mentioned in the itinerary (1 breakfasts, 1 dinners – all vegetarian) are included.
• Participants are advised to carry their own dry snacks and refillable water bottles.
• Alcohol and drug use are strictly prohibited during the event.

5. Code of Conduct

• Respect local customs, fellow travellers, trek leaders, and the natural environment.
• Littering, misbehaviour, or damage to property (homestays, vehicles, campsite) may lead to immediate removal from the event without refund.
• Participants must comply with safety instructions provided by the guides at all times.

6. Health & Safety

• Participants must inform the organizers of any pre-existing medical conditions before the trip.
• Basic first aid will be available, but the organizers are not liable for any medical emergencies.
• MOW is not responsible for any injury, accident, illness, or loss of life caused due to natural hazards or personal negligence.

7. Itinerary Changes

• The itinerary is subject to change depending on weather conditions, government restrictions, or unforeseen circumstances.
• MOW reserves the right to cancel or modify the event without prior notice in such cases. Suitable alternatives or refunds (as per policy) will be offered.

8. Personal Belongings

• Participants are solely responsible for their belongings throughout the trip.
• Avoid carrying expensive electronics, valuables, or heavy luggage.
• MOW is not liable for loss, theft, or damage to personal items.

✅ By registering for this event, you confirm that:

• You have read, understood, and agreed to the itinerary, cancellation policy, and these terms & conditions.
• You voluntarily accept all associated risks of participation in outdoor adventure travel.